Faculty Responsibilities

Faculty Mission Statement

What it means to be a CCCC faculty member: The faculty at Cape Cod Community College educates, motivates, and inspires students, develops relevant and meaningful curriculum, and sets and upholds high standards in order to help our students and our community achieve their full potential. (Presented by the Faculty Professional Committee at College Meeting May 9, 2011)

While the instructional process is of primary importance, other duties in support of that process are required of the faculty and are described in the Department of Higher Education/MCCC Agreement. New members of the faculty will come from diverse backgrounds and areas, ranging from graduate school faculties to high school faculties and business. In order that all faculty may have a common understanding, it is believed advisable to have an outline of faculty responsibilities.

Among his/her more important duties, a member of the faculty is expected to:

1. Be familiar with and subscribe to the educational mission outcomes and strategic plan of the College defined in the college catalog and policy manuals.

2. Uphold and promote sound academic standards by:

  • creating a learning-centered environment that facilitates active learning, ongoing assessment, and timely feedback
  • collaborating with other faculty and staff in defining standards for courses;
  • preparing course outlines in sufficient detail to meet the College’s requirements;
  • grading consistently with the College’s standards;
  • selecting appropriate text materials to be used in his/her courses;
  • utilizing teaching methods that insure courses stimulate student interest and achievement in subject matter; and,
  • recommending to his/her Department Chairperson accessions to the Library

3. Observe professional standards and growth by:

  • seeking to improve himself/herself professionally;
  • maintaining integrity in the pursuit of truth;
  • maintaining comprehensive knowledge of the subject matter in his/her teaching and academic work; continuing work (i.e., reading and research) in his/her subject;
  • evaluating critically current literature in his/her own field and in related disciplines;
  • striving for professional development through scholarly activities, research and professional ties and through other activities appropriate to intellectual growth; and,
  • insuring his/her most effective service to the College, if engaged in outside services.

4. Provide academic advising as described in the DHE/MCCC agreement. Academic advising is the process of helping students match needs and goals and includes:

  • Accessibility: faculty advisors are responsible for posting office hours during pre-registration periods and for making sure they are actually available during those hours.
  • Knowledge of the System: faculty advisors should know and understand academic requirements, prerequisites, resources and procedures, or at least know where to find such information.
  • Consistent Monitoring of Student’s Progress toward program completions: each semester, advisors should monitor their advisees’ progress (mid-term warnings, etc.) and contact those students that appear to be in academic difficulty.
  • Confidentiality: a student has a right to confidentiality in personal and academic matters. An advisor may, however, exchange relevant information with an instructor or college advisor/counselor in a professional and discreet manner. All advisors should abide by FERPA guidelines.
  • Understanding of Limits: faculty advisors should be able to recognize when they have reached the limits of their knowledge and ability and should know when and how to refer students elsewhere.
  • Sensitivity to Diversity: effective advising involves a cultivated sensitivity on the part of the advisor to the diverse needs and perspectives of students from different racial, ethnic, religious and gender backgrounds. Informed and sensitive advisors can serve as role models and resources for students to learn about living and working in a culturally diverse community.
  • Career Advice: the advisor should be able to answer general questions concerning employment opportunities within their field but are encouraged to refer all students to Career Services.
  • Academic Problems: the advisor should be willing to assist the student in resolving academic problems; the advisor may need to refer the student to either a tutor or counselor or act as a fact finder, arbitrator, or advocate.
  • Educational Advice: the advisor should encourage students to make their educational programs as broad and challenging as possible within their degree requirements. When appropriate, students should be urged to investigate subjects outside their majors and to take more challenging courses.
  • Personal Problems: the advisor should be a good listener and informed about appropriate resources and referral procedures to assist students with personal problems beyond the scope of academic advising. When necessary, the advisor should be prepared to refer the student to sources of aid outside the department.

5. Operate as an effective part of the College organization by:

  • participating in College policy-making, giving sufficient time and study to questions related to the promotion of institution interests;
  • attending the College Meeting, committee, conference, and other scheduled meetings at which he/she is expected to be present;
  • sharing in and attending department deliberations and activities;
  • making subject matter recommendations to the Department Chairperson;
  • performing such other assignments as may be made by the President, the Vice President of Academic and Student Affairs and the Deans of Academic Affairs;
  • maintaining high professional standards in all relations with colleagues and associates; and,
  • promoting good community relationships by maintaining a public attitude which enhances the public image of the College.

6. Observe the Copyright Law
The College requires its employees and students to comply with all provisions of the United States Copyright Law and related acts including the Digital Millennium Copyright Act and the Technology, Education and Copyright Harmonization Act (TEACH Act). The Wilkens Library Associate Dean is the College’s designated copyright officer and is available for guidance and advice in the determination of fair use of copyrighted materials.
Cape Cod Community College Copyright PolicyPDF document

Attendance Policy

(Revised April 25, 1991)
All instructors are encouraged to take regular attendance to assist in tracking and counseling students. In certain cases (e.g., veterans), the instructor may be required to maintain attendance records.

At the first session of each class or laboratory session, the instructor will furnish a written statement to the students that will include the attendance policy for the course. This policy must address the criteria for withdrawing a student from the course with a grade of Z, the influence of attendance upon the student’s final grade and the policy on make-up of exams and late assignments.

Under Massachusetts General Laws, Chapter 151C, any Community College student who cannot attend classes or take an exam, study or fulfill work requirements on a particular day, due to his/her religious beliefs, shall be excused from such obligations. The student must be provided with an opportunity to make up such exam(s), study or work requirements; provided, however, that such make-up exam(s) or work does not create an unreasonable burden upon the institution. The student may not be charged for such make-up opportunities, nor may he/she be subject to adverse or prejudicial effects for availing him/herself of the provisions of the law. (October 8, 1985)

Federal student aid recipients must attend class in order to receive funds. The amount of aid the student receives depends upon the total active credits. If a student is not attending class, it is the faculty’s responsibility to update the Registrar as soon as possible to prevent overpayment to the student. Students do not earn their entire awards unless they attend through at least 60% of the semester (9 weeks). In order to maintain compliance for federal and state aid programs, as well as Veteran’s Administration education benefits, the College must have reliable enrollment records.

Absences - Faculty Absences

Any faculty member who expects to be absent should notify his/her Department Chairperson and the appropriate Dean of Academic Affairs and/or the department secretary and the Evening Services office as soon as possible to arrange class coverage or if you are having a guest lecturer substitute for you. Upon return to duty, a faculty member is expected to consult his/her Department Chairperson and the Academic Dean. Except in cases of prolonged absence, faculty members may be requested to cover for absent colleagues.

Faculty Office Hours

During the academic year, full-time faculty members shall maintain at least four (4) posted office hours per week on at least four (4) days. Office hours must be posted outside the faculty office and on file with the pertinent Academic Dean and in the Vice President of Academic and Student Affairs Office. Such schedule shall be posted by faculty members by the end of the first (1st) week of classes. (See also Department of Higher Education/MCCC Agreement.)

Student Handbook

Faculty members are requested to acquaint themselves with regulations concerning College policy as stated in the online Academic Policy and Procedures Manual and the Student Handbook, and to enforce these rules by setting a good example, by reminding students when there is an infraction, and by reporting persistent offenders to the Vice President of Academic and Student Affairs or the appropriate Academic Dean.

Course Syllabus and Instructor's Course Outline

Members must submit course materials no later than the end of the first week of classes. The Departmental course syllabus is available at www.capecod.edu/web/academics/syllabi. The instructor’s course outline should be developed by the faculty member. These course materials should be forwarded to your area department chairperson prior to the end of the first week of classes. If you need assistance in preparing this material, please contact your department chairperson immediately.

For Distance Education Course/Instructional materials forms, refer to the Department of Higher Education/MCCC DCE and DAY Agreements at http://mccc-union.org/distanceedagreement.htm.

Course Research Projects / Institutional Review Board

Course research projects conducted by students for the primary purpose of a learning experience in the methods and procedures of research usually do not meet the federal definition of research. However, best practices in research ethics strongly recommend that course research projects are independently reviewed and that appropriate human subjects’ protections are in place. Course research projects need to be approved prior to any data collection.

The instructor is responsible for all undergraduate student research from application to completion. The instructor will need to complete the National Institutes of Health (NIH) training for principle investigators on human subjects’ protection. Students participating in course research need to complete the NIH training or view an alternate educational video and complete a quiz.

The Institutional Review Board (IRB) web site www.capecod.edu/web/irb/students-research provides information on the application process, forms and the IRB Procedures Manual. The instructor should begin the student research process by contacting the IRB office well in advance of conducting the research.

Textbooks (Self-authored)

The State Ethics Commission has made a decision, March 31, 2004, regarding faculty assigning students the textbooks that they have personally written and receive royalties or other financial benefits from the students’ purchase of the texts. The opinion does not prohibit this practice but sets forth the condition that before any texts were sold to students, the appointing authority (Vice President of Academic and Student Affairs) must issue a written determination allowing the faculty member to assign his/her own texts to his/her students.

Course Materials Policy

(Approved by College Meeting April 25, 1991; Revised May 7, 2018)
At the first meeting of each class or laboratory session, the instructor will furnish a written statement to the students that will include:

  • an updated copy of the official departmental syllabus for the course;
  • instructor’s name/office location;
  • tentative dates of tests, papers, reports, assignments, etc.;
  • attendance policy; and
  • disability statement

These materials are also to be submitted for the contractual review of course materials.

Academic Advisement

Full-time faculty serve as advisors in accordance with the terms of the Collective Bargaining Agreement. Advisor assignments are coordinated by the Director of Advising and Counseling Services. Insofar as possible, assignments are made which match the advisor’s expertise with the student’s program or career choice. The faculty member usually remains the student’s advisor throughout the student’s enrollment; however, the student may request a change by completing a Change of Advisor form. This form can be found at www.capecod.edu/web/advising/resources-students.

The primary responsibility of an advisor is to provide advice on academic matters such as proper selection of courses and programs consistent with an advisee’s interests, abilities, academic progress, problems and study habits. The advisor may also assist the student with personal problems within the framework of his/her own background; however, if the problem appears beyond this experience, the student should be referred to the Director of Advising and Counseling Services. Faculty advisors should keep notes in the advisee’s individual folder of all conferences. All information must be treated with confidentiality.

Faculty advisors are to maintain regular office hours in accordance with the Department of Higher Education/ MCCA Agreement.

Grade Records

Semester grades are submitted online via Campus Web each semester, no later than the date specified by the Registrar.

In grading as in all other confidential matters, faculty and staff must adhere to the FERPA regulations

For more information, refer to How do I process my grades?

Field Trips

Student field trips for academic purposes must be approved by the Academic Dean and the Vice President of Academic and Student Affairs prior to the trip. Faculty are required to complete and submit a Travel Authorization form for approval. Efforts should be made to avoid scheduling conflicts with other classes. Nevertheless, when scheduling conflicts occur, students must notify their other instructors.

Risk Management Waiver forms must be completed by each person (student or non-student) attending the field trip. The Risk Management Waiver forms are distributed to the students by the instructor.

All necessary forms for field trips are available at the Office of Student Life and Co-Curricular Programs located in the Grossman Commons building, room 206.

A field trip packet including the Travel Authorization form, Risk Management Waiver forms for each participant, field trip itinerary, and a list of the names and emergency contact phone numbers of all members of the group should be forwarded by the instructor to the Academic Dean for approval well in advance of the trip. This packet is then forwarded to the Vice President of Academic and Student Affairs. The faculty member should provide a copy of the completed packet to the Office of Student Life. The faculty member should bring a copy of the emergency contact list and copies of the Risk Management Waiver forms along on the field trip.

Ordering Books/Resource Materials

Resource materials and instructions for accessing the materials are required for all courses. Resource materials may include but are not limited to: published textbooks, source books, software, and open-source materials. Instructors are asked to consider overall value including, cost, applicability to other courses; and accuracy when selecting resource materials. Instructors are encouraged to be mindful of attempts by publishers to package additional materials with texts that add cost but do not add overall value to student learning.

To order a desk copy for your own use, please contact the publisher directly. You will need the title, author, and ISBN number.

To order textbooks for your class, please contact the Bookstore. To place an order, you will need the course title, course number and section, the book title, author, ISBN number, and the quantity. You can email the bookstore at bookstore@capecod.edu or contact them by phone at 508-362-2131 x 4022.

A copy of the book order should be submitted to the Department’s Administrative Assistant.

Book orders should be placed as early as practical prior to the start of the semester to assure timely and accurate processing. Consider the following as a recommended schedule for placing book orders: Spring Semester, by November 15; Summer Session, by March 15; and Fall Semester, by April 15.